Double A is Our Partner in the Fight Against Breast Cancer

Double A is Our Partner in the Fight Against Breast Cancer

This month’s blog comes to us from our Vendor of the Month, Double A Paper.

We are proud to partner with Double A, as they join the Fight Against Breast Cancer.

Double A Paper is proud to donate to the City of Hope Breast Cancer Program this month.

Breast Cancer Awareness Month has been observed every October since 1985. It can have different meanings for different groups of people. For some, it brings up memories of a tough moment in their lives. Others view it as a chance to show their support for the over 2 million women worldwide who are diagnosed with breast cancer each year. Breast Cancer Awareness Month is also known best for its pink theme color as people around the world adopt the pink color and display a pink ribbon to raise awareness about the importance of prevention and routine screening for the early diagnosis of breast cancer. This October, Double A is proud to “Think Pink” by reflecting on the impact of this disease and continuing our dedication to make meaningful contributions to this important cause through financial donations to the City of Hope Breast Cancer Program.

Breast cancer is among the most common cancers affecting women in the United States. It accounts for 30% of all new cancer cases in women each year. While often viewed as a women’s disease, it’s important to remember that breast cancer has no gender. Men are also at risk. In 2024, more than 360,000 people will be diagnosed with breast cancer.  Approximately 2,800 will be men, who carry a 19% higher mortality rate than women, largely due to lower awareness, which leads to delayed treatment. Early detection and proper treatment significantly improve survival rates and quality of life for those affected. We encourage everyone to remind your loved ones, to get regular screenings and self-examination for early detection of breast cancer.

Breast cancer affects more than just the individual that is diagnosed, touching families, friends, communities, and businesses. When someone is diagnosed with breast cancer, families often become caregivers, taking on both the emotional and physical burden of supporting their loved ones through treatment and recovery. Listening and providing emotional support can make a big difference for both patients and caregivers. Even though some patients may not survive the battle, their resilience inspires us to support their journey toward recovery and well-being. It’s not just the patients who fight, but also their families and caregivers who walk alongside them. There is no shame in losing the fight. Expressing condolences and offering ongoing support to the grieving family is also valuable in the healing process. They need to know that they are not alone.

At Double A, a leading manufacturer of premium copy paper, we believe in creating Better paper, Better world. Supporting this cause aligns with our mission of making meaningful contributions to society. The City of Hope is one of the largest and most advanced cancer research and treatment organizations in the U.S. Together, we stand in solidarity with the millions of patients, survivors, caregivers, and ALL who are touched by this disease. You have the power in your hands to make the world a better place! Join Double A in the fight against breast cancer. Learn more about the City of Hope Breast Cancer Program here (linked to https://www.cityofhope.org/clinical-program/breast-cancer).

Source:

Double A Paper is available from Jacobs Gardner Office Supply, www.jacobsgardner.com

How to Structure Your To-Do List

How to Structure Your To-Do List

Author: Julie Morgenstern
This month’s blog comes to us from Organizing Expert, Julie Morgenstern, Best Selling Author of “Organizing From the Inside Out”.  If you’re feeling overwhelmed this fall, this blog is for you!

Do you struggle with your never-ending to-do list? Before long, the whole thing becomes so overwhelming that you stop actually looking at it. You might default to doing whatever is flying at you or what is screaming the loudest. This is a very common phenomenon. Because we have so much to do in our lives, it’s really easy to be overwhelmed.

Whether it’s paper or digital, there are a few principles I recommend to structure your to-do’s so your list becomes approachable. The great unlock is to remember that a to-do is not connected to a when rarely gets done. Each to-do has to get assigned a day or a time. Otherwise, you’re just hoping to do it when you remember it or when you have a free moment (which doesn’t ever seem to happen). Instead, with just a few actionable tips, your to-do list can transform into a realistic game plan to get your most important tasks done.

Integrate To-Do’s Into Your Calendar

A master to-do list can go on for 3+ pages and become so overwhelming you avoid looking at it altogether. I’ll never be able to finish everything on this list, we think to ourselves, so why bother trying? On the other hand, your calendar represents all the time you have to get things done. For every to-do, ask yourself,  “When am I going to do it?” and then schedule it into your calendar, just like a meeting. You’re creating a “Do date” (as opposed to a Due date) for yourself. Your calendar becomes a sort of silent assistant, planning and protecting the time, motivation, and accountability to get things done.

Categorize to Track your Balance

It’s very hard for people to switch their mental gears between very different types of tasks. When your to-do’s are captured in a chronological list, you can feel fragmented as you toggle between work tasks and home tasks or deep thinking and admin tasks. Instead, take time to clearly define the various categories you need to allocate your time between. Define the categories that make sense to you–it can be as simple as Work, Home, and Personal, or more specific within your workday–e.g.Client, Team, Admin. If you capture your to-do’s by category, you’ll be able to keep an eye on the balance across your various roles and responsibilities. And, if any category gets too heavy and is using too much time, you can quickly see what is getting short shrift and come up with an action plan to get back in balance.

Use Action Verbs

A to-do needs to be concrete, actionable, and clear. Start all to-do’s with an action verb. Vague notations, such as “Board report” or “Blog”, burden you with having to remember what you meant and will slow you down as you take the time to remember,” What am I supposed to do with that blog?” Instead, try “Write the first draft of blog.”, or “Polish final draft of blog.” Then add time estimates next to each to-do, especially if you tend to overbook your days. Jotting down a time estimate for each task keeps you very conscious and realistic about how much you can realistically get done in a day. And if you end up with any free time, like a 60-minute meeting gets canceled, you can easily scan your list. You are ready to grab a 60-minute task from your to-do list that fits right into that new opening.

Ultimately, structuring your to-dos on your calendar, in categories, with action verbs and a time estimate, takes the pressure off. You’ll no longer avoid the long ambiguous scroll of to-dos. Your plan becomes realistic yet flexible. Your time is properly allocated to the most important tasks — and when more things feel do-able, more things get done.

Schedule your To-Do list in Planners, Calendars or Notebooks, available from

Jacobs Gardner Supply Company, 1-800-638-0983, www.jacobsgardner.com

Gear Up for the School Year with these Popular Items

Gear Up for the School Year with these Popular Items

The new school year will be here in the blink of an eye (don’t tell the kids!) and your classrooms, computer labs and offices will need new gear. We’ve got you covered with .some of the popular items found here.

The Board of Education

Whiteboards are essential for both teaching and planning, but not all can hold up to the heavy use of busy classrooms. They can scratch and dent easily. And the ghosting and staining from dry erase markers make the board frustrating for teachers and students to write on and read.

If you want to be named the value valedictorian, invest in the Quartet® Porcelain Magnetic Whiteboard for your classrooms and offices. The porcelain surface gets an A+ when it comes to smooth writing, clean erasing and extreme durability. No ghosting, staining, scratching or denting either. It’s backed by a 50-year surface guarantee, too, so you can be confident it’ll be around for a long time.

Trusted Tech

Computer labs, classrooms, administrative offices…they all rely on tech. And with the number of people using that equipment every day, it can take a beating.

“This keyboard won’t type the letter ‘E’, the spacebar sticks on that one, and that mouse doesn’t connect to any computer.”

You can’t afford to have equipment malfunction when teachers need to teach, students need to learn and administrators need to, well, administrate. The Kensington® Pro Fit Wireless Desktop Set is a desktop duo you can count on.

The keyboard has a thin membrane that protects the electronics from liquids, so accidental spills from coffee, soda and water can be wiped away without worry. The two-button mouse is ambidextrous — no need to swap it out for lefties and righties. Everyone can click and scroll without missing a beat.

Listen Up

Headsets are a staple for computer labs, language labs and office work. They help keep students focused (as much as kids can be) and give staff hands-free flexibility to multitask comfortably. But many headsets in the market fall short of daily school needs. They may be incompatible with applications or operating systems, fail to filter out distracting sounds, or simply be uncomfortable.

The Kensington® H3000 Bluetooth® Over-Ear Headset checks all the boxes. It has multipoint Bluetooth® 5.2 technology and universal device compatibility, so you can rely on it to work seamlessly with popular calling applications, operating systems, mobile devices and voice assistants like Microsoft Teams, Zoom, Siri, Google Assistant, Windows, macOS and Chrome OS. Passive noise cancellation technology blocks out surrounding noise, while environmental noise-canceling microphones suppress distracting sounds. Adjustable, ergonomic earphones deliver all-day comfort with their cooling-gel earpads and swivel earcups. Plus, the industry-leading battery life helps ensure the headset won’t stop working halfway through a lesson or call.

A Cut Above

Paper trimmers are workhorses in shared workspaces, cutting countless flyers, photos, artwork and documents with precision. If yours just aren’t making the cut anymore (figuratively AND literally), replace them with a trusted Swingline® ClassicCut® Ingento™ Guillotine Trimmer. It’s designed to handle high-volume creative projects. The strong die-cast metal arm with 24″ self-sharpening guillotine blade slices through up to 15 sheets of paper with ease. The solid maple base with grid lines creates a beautiful and durable surface that lasts. And the trimmer comes with a 10-year limited warranty, so you know you can count on it semester after semester.

Protect & Preserve

Bulletin board projects, hallway signage and classroom materials take a lot of time and effort, but students going class to class can quickly take a toll. There’s a simple way to protect all that hard work — and save teachers and school staff the precious time and cost of redoing them again and again —lamination. It puts a clear layer of protection between your documents and students, helping to prevent tearing, bending and staining.

The GBC® Ultima 65™ Laminator is a go-to for busy educators because of its incredible versatility. It can handle everything from bus tags and handouts to signage and posters. Plus, user-friendly features and EZLoad™ film loading system of the Ultima 65™ are intuitive, making operation and reloading as simple as possible.

To learn more about these and other Quartet® , Kensington®, Swingline® and GBC® products and help you gear up for the new school year, contact Jacobs Gardner, 1-800-638-0983, email: customercare@jacobsgardner.com

 

 

 

Back to School Freebie from Pentel

Back to School Freebie from Pentel

This month’s blog brings you something fun for the new school year, from our friends at Pentel.

Pentel of America is known for their wide selection of beautiful, long lasting writing instruments.  They have everything from brilliant gel pens to markers to mechanical pencils.

They offer everything you need for Back To School, including this special freebie.

Everyone could use a little flair to their assignment sheets, right? We think so too. That’s why Pentel worked with professional calligrapher, Missy Briggs – @missybriggs to develop this super stylish assignment sheet for students.

This beautiful design will make tracking school assignments fun and easy!

Add your own special touch, using Pentel Pens to add bright, bold color to your assignment sheets.  Record all your assignments in one place or create one assignment sheet for each class.

Here’s a small sample of the full page document:

Click below to download your free Assignment Sheet from Pentel.

As you shop for school supplies, be sure to stock up on a wide variety of Pentel pens and markers available from Jacobs Gardner Office Supply (Penny Wise Office Products).

www.jacobsgardner.com

The GBC Foton 30 Automated Pouch-Free Laminator: Revolutionizing Office Efficiency

<strong>The GBC Foton 30 Automated Pouch-Free Laminator: Revolutionizing Office Efficiency</strong>

In the modern workplace, efficiency and productivity are key elements for success. To achieve these goals, businesses are constantly on the lookout for innovative tools that streamline processes and save valuable time. ACCO Brands’ GBC Foton 30 Automated Pouch-Free Laminator is a perfect example of that. This cutting-edge device has revolutionized the way offices handle laminating tasks, offering a plethora of benefits that make it a must-have tool for any office environment.

 

GBC-Foton
Streamlined Operation

Traditional laminating processes can be time-consuming and labor-intensive. The GBC Foton 30 eliminates these hassles by automating the entire lamination process. With its innovative design, this pouch-free laminator allows users to load up to 30 letter-sized documents at once, significantly reducing time spent on individual feeding and increasing overall productivity.

Rapid Lamination Speed

Time is of the essence in a fast-paced office environment. The GBC Foton 30 understands this need and excels in delivering exceptional lamination speed. It can laminate up to 30 documents in just one minute, ensuring that even high-volume projects can be completed efficiently.

Rapid Lamination Speed
Versatile Document Compatibility

Office settings often involve laminating a wide variety of documents, ranging from ID cards and business cards to important presentation materials. The GBC Foton 30 handles this diversity effortlessly. It accommodates documents up to 12 inches wide and offers versatile lamination options, including standard, matte, and glossy finishes. This versatility ensures that you can achieve the desired results for any document, regardless of its size or purpose.

Invest in the GBC Foton 30 and transform your office operations, saving time, enhancing efficiency, and producing outstanding laminated documents.

Available at www.jacobsgardner.com

Sponsored by:

ACCO brands

10 Tips for Returning to the Workplace Safely

10 Tips for Returning to the Workplace Safely
10 Tips for Returning to the Workplace Safely

With the growing availability of COVID-19 vaccines, 2021 is opening the door for many businesses to consider a partial or full return of employees to the workplace. While small and medium-sized business owners feel a sense of urgency to return to business as usual, there are facts to consider about where we are now in the pandemic and practices that can help to ensure the safety of everyone in your workplace.

By March 15, more than 38 million Americans had been fully vaccinated, or 11.5% percent of the country’s population. The Biden administration has announced goals to get all Americans eligible for vaccinations by May 1 and to get the nation “closer to normal” by July 4. While vaccinations have helped to reduce the transmission of COVID-19 and many of those at high risk for serious health consequences have been vaccinated, 88.5% of the country is still waiting (or worried about taking the vaccines). There is still much to be done before we reach herd immunity, but progress is happening quickly.

So where do we stand now in terms of what we should and should not do in our workplaces? The CDC recently advised that fully vaccinated people can gather indoors with other fully vaccinated people without wearing masks or physically distancing. They may also gather with a small group, such as coworkers, even if that group has not been vaccinated. Those who haven’t been vaccinated are advised to continue to minimize the number of people they are in physical contact with and to wear masks in public.

If your business is like most others, most of your employees, customers, and visitors have not yet been vaccinated. With this in mind, here are some key safety considerations for gradually returning employees and visitors to your workplace:

1. Promote vaccinations: Over the next few weeks, the Biden Administration will deliver vaccines directly to up to 700 community health centers and will double the number of pharmacies and community vaccination centers operating. Simply communicating the availability of vaccines in your local area and the eligibility criteria as they are announced will maximize the number of employees who can gather without masks or physically distancing.

2. Require face masks for all employees and visitors, including those who are vaccinated, since the findings on whether vaccinated people can transmit the virus are still unclear. Keep spare face masks on hand and educate employees on the proper way to wear and handle masks. Noses must be covered!

3. Stagger a return to work: Some of your employees have been vaccinated. Others can only work effectively in the workplace. Bring these two groups back to work first, then stagger the rest according to vaccinations and need to be in the workplace in order to execute their roles. If an employee lives in an at-risk community or immune-compromised household, extend their ability to work from home.

4. Have a pre-screening policy: If you can prevent sick employees from putting others at risk, you are taking the most important step in ensuring a safe workplace. Consider having someone check temperatures at the door and turning away employees running a fever. Ask all employees to stay home if they are experiencing symptoms including body aches, a fever over 100 degrees, chills, cough, shortness of breath or difficulty breathing, fatigue, sore throat, congestion or runny nose, nausea or vomiting, diarrhea, or loss of taste or smell.

5. Seek emergency medical attention for anyone in your workplace exhibiting sudden signs of trouble breathing; persistent pain or pressure in the chest; new confusion; inability to wake or stay awake; or pale gray or blue-colored skin, lips, or nail beds, depending on skin tone.

6. Routinely sanitize and disinfect the workplace, carefully following these CDC guidelines for the materials to use, surfaces to clean, and frequency of cleaning.

7. Adjust your floor plan to reduce congestion and the potential for face-to-face contact as people pass one another. Consider using tape to mark areas where people can walk to ensure that there are six feet of width between people as they pass one another, especially in intersections. If there are areas where congestion or face-to-face contact is almost impossible to avoid, use partitions to reduce the potential for viral transmission.

8. Promote physical distancing by not holding meetings in closed rooms, if possible. Use open spaces instead. If this isn’t possible, use the largest possible rooms for in-person meetings and limit the number of attendees to only those that must be present. Consider holding virtual meetings or hybrid virtual/present meetings.

9. Post signage reminding workers of proper protocols including individual mask-wearing, handwashing, avoiding handshaking, not sharing objects, and other hygienic practices.

10. Be ready to adjust your protocols and plans as the situation changes. While it is highly likely the pandemic will continue to subside as more people are vaccinated, there is a possibility that COVID-19 variants could complicate the situation. Be prepared to reverse course and let your workers return to remote work temporarily, as necessary.

There is no doubt the impact of COVID-19 has been greatest for smaller businesses. As a small-to-midsize business, you have fewer resources to deal with an unexpected crisis. These ten guidelines can be implemented by businesses of all sizes. When put into place as a matter of policy, they should be all you need to gradually and safely return employees to your workplace.

How to Minimize the Threat of COVID-19 Spread in Your Workplace

How to Minimize the Threat of COVID-19 Spread in Your Workplace
healthy workplace

This month’s blog post comes to us from our friends at ECI. We found their suggestions for a safe and healthy workplace very helpful, and believe you will too.

As of September 14, 2020, there have been 6.7 million cases of COVID-19 in the U.S. and nearly 200,000 deaths. A recent poll shows that 54% of U.S. employees say they are worried about exposure to the virus at their job. But, the good news is that 71% of employees have confidence their employers can manage workplace environments safely. Fortunately, there are several ways to minimize the threat of spread in your workplace.

1. Keep employees, customers, and visitors informed

Stay in constant communication with your employees, customers, and visitors to inform them about your risk mitigation plans. Use snail mail, email, loudspeaker messaging, and signage to provide information about these measures and enforce mask-wearing, frequent hand washing, and proper 6-feet distancing. Ensure that employees understand the importance of mask-wearing; masks help to prevent a person who is sick from spreading the virus to others by keeping respiratory droplets contained and from reaching other people. COVID-19 spreads mainly among people who are in close contact with one another (within about 6 feet), so the use of masks is particularly important in settings where people are close to each other or where social distancing is difficult to maintain, according to the Centers for Disease Control (CDC).

Provide training for putting on and taking off masks properly, and even for fully washing hands, caution employees against touching their faces or their masks, and install hand sanitizer stations to further minimize the risk of spread through touching objects. You should also keep a supply of either surgical or N-95 masks if employees’ mask straps break.

Continually keep employees apprised of all new developments. Inform them that risk assessments are taking place, and instruct on what they should do if they are feeling symptoms or if they notice other employees that are exhibiting symptoms.

Disseminate your sick policy digitally and in paper form concerning a possible outbreak to your employees, along with resources from the CDC for learning more about what they can do to protect themselves (see step 3 below).

2. Have a work-from-home Plan B in case of a local outbreak

Hot spots continue to pop up all over the country, and your region may be affected sooner or later.

Should this occur in your area, you’ll need a contingency plan allowing as many workers as possible to work from home. Make sure there are enough laptops, VPN devices, printers, and any other role-specific technologies (such as phone systems for receptionists and customer support staff) to support work for all of your units that must remain operational. Account for your “bring your own device” (BYOD) policy and the handling of sensitive data, so that an outbreak doesn’t lead to a data security disaster.

3. Mandate that symptomatic employees stay home

Once employees show symptoms of fever or acute respiratory illness, the CDC recommends that they should know your company wants them to stay home until they are free of symptoms for at least 24 hours, without the use of fever and symptom-reducing medicines.

If an employee presents symptoms at work, such as shortness of breath, nasal drip, muscle aches, chills, sore throat, or coughing, they should be separated and sent home immediately.

If an employee is not sick or showing symptoms, but has a family member at home diagnosed with COVID-19, notify their supervisor and refer to CDC guidance for conducting a risk assessment of their potential exposure.

Finally, if an employee tests positive, employers should inform employees of their possible exposure to COVID-19 in the workplace while maintaining the confidentiality required by the Americans with Disabilities Act (ADA). Employees exposed to a co-worker with confirmed COVID-19 should refer to CDC guidance on conducting a risk assessment of their potential exposure.

4. Keep the facilities clean

The CDC recommends routine cleaning of all frequently touched surfaces in the workplace. If your cleaning staff cleans bathrooms and common areas, but workers maintain their workstations, communicate that they should sanitize their areas (including doorknobs, keyboards, and desks) frequently, and provide disposable wipes for the purpose. The CDC offers a comprehensive set of instructions for cleaning and disinfecting your facility.

5. Avoid workers coming in for financial reasons

Given many Americans are living paycheck to paycheck, a scenario to avoid is sick workers evading testing or coming in for fear of not getting paid. Just one employee making an ill-advised decision could be catastrophic for other employees and the organization. Employers are not legally obligated to pay self-isolating workers who may not be sick or, in some cases, sick. But it makes sense to reward conscientious hourly employees by offering to keep their paychecks coming if they need to take time off because of illness or exposure.

Places of employment, as well as schools, have a significant role to play in the prevention of COVID-19 spread. Following these measures is the social (and in some cases, legal) obligation of every employer until the end of the pandemic.

Jacobs Gardner Office Products offers a large selection of PPE and cleaning products to keep your office safe and healthy.

Content comes from them: https://www.ecisolutions.com/blog/how-to-minimize-the-threat-of-covid-19-spread-in-your-workplace

Increase Company Mindfulness in 5 Steps

Increase Company Mindfulness in 5 Steps

This month’s blog comes to us from our friends at Double A Paper

How we see the world around us impacts our lives and how we relate to others. Understanding your own emotions can be a powerful tool when interacting with the world, both personally and professionally. By learning how to cultivate company mindfulness, you can increase team interaction, employee productivity, and the bottom line.

What is Mindfulness

Mindfulness is a concept centered around self-awareness. Mindfulness is about being in the moment and experiencing your environment with no distractions. While being mindful, you pay close attention to your thoughts and emotions without judgment.

Mindfulness cultivates emotional intelligence and provides the skills needed to ignore impulsive, emotional reactions. Teaching your office how to be more mindful has the potential to increase the happiness of your work environment.

Why Company Mindfulness is Important

More companies are focusing on the wellbeing of their staff due to the increasing cost of an unhealthy workforce. Employees who are dissatisfied with their workplace tend to call out, resist work, and look for other opportunities. This could potentially leave companies with high turnover and a toxic culture.

The number of sick days used for mental health has increased exponentially over the past five years, causing mental health to be the number one reason for employees to call in sick.

Mindfulness can lower blood pressure, increase focus, and reduce anxiety and depression in employees. In fact, when employees practice mindfulness, they are more likely to be resilient in the face of stressful situations. Resilience and adaptability to stress play a key role in wellbeing.

When employees feel confident in handling stress, they are more likely to make good decisions for the business. A mindful employee is more likely to focus on productivity, reduce waste, and be conscientious. This will support the planet and your bottom line!

Teach Your Employees to be More Mindful

Educating your employees is the first step to increasing company mindfulness. It begins with establishing an open dialogue. Be open to discussing your employees’ emotional stance with the company and allow everyone to share what they love about their job and which areas need improvement.

Make sure you let them know that this conversation is a safe place designed to enhance their work experience. Teach them about mindfulness and why it is important. Some of your employees may be practicing mindfulness on their own. Encourage them to share their strategies.

Allow everyone to discuss any concerns and tackle their anxieties head-on. Allow an open flow of conversation and practice empathy and understanding.

Brainstorm ways to incorporate mindfulness into the workweek. Let your employees be a part of this shift in the company culture. This will allow them to feel valued and heard.

Incorporate Mindfulness into Remote Work

Many employees are now working from home to stay healthy and safe. It is more important than ever to incorporate mindfulness into your company’s work-from-home culture.

Stay accountable by touching base with your team. Make sure they are taking the time to be mindful while away from the office. Remind them to get fresh air, clear their mind, and make time for short movement breaks during the day.

During this uncertain time, it is essential that your employees feel as if they are part of the team. Take time at the end of video meetings to have everyone discuss their mindfulness practice. Prompt them to explain how mindfulness has impacted their new work environment.

Lead by Example

It is essential to lead by example when implementing mindfulness at your company. The first step is to make mindful decisions for the company.

For example, you could start a mindfulness accountability group. Gathering a team of dedicated, mindful employees could create a domino effect for the rest of the company. Before you know it, mindfulness will be ingrained in your work culture.

Manage with Emotional Intelligence

Emotional Intelligence (EI) is the ability to understand, perceive, and manage your own emotions. When you manage with emotional intelligence, you use empathy, understanding, and self-awareness to communicate with your team.

Mindfulness is a powerful component of emotional intelligence. Managers with high EI communicate their message better because they understand who their audience is. Managers with high emotional intelligence are more persuasive and inspiring to their employees.

Practicing EI will allow you to gauge and control your employees’ reactions to difficult situations. With this in mind, you will see the efficiency of your team increase.

Allow Mindfulness Breaks During the Day

Creating space in the day for your employees to practice mindfulness is essential to increasing company mindfulness. Allowing time between meetings for self-awareness is a great solution.

By the end of a meeting, most employees have checked out. They are already mentally preparing for their next meeting. This train of thought can continue all day, leaving your employees feeling burned out.

Providing time between appointments will allow them to decompress and focus on themselves for a moment before focusing on their next obligation. Let your employees know this time is for mindfulness.

Encourage them to step outside, do some deep breathing, or reflect on how they are feeling. You will have more focused, productive meetings when you allow your team opportunities to be mindful.

Schedule Movement Breaks

Most office workers have minimal amounts of movement during the workday. This time can increase if employees are working from home. Sitting for long amounts of time has been reported to be as unhealthy as smoking. Schedule a five-minute movement break for your team.

During this time, they can get up, stretch, and walk around. Remind them that this is a part of their mindfulness practice. Encourage them to focus on the sensation of moving after sitting for so long. This will allow your employees to energize themselves by breaking away from their responsibilities and moving their bodies.

Mindfulness comes in many shapes and sizes. Regardless of how you increase company mindfulness, you will be rewarded with a happier, more effective workforce. For more tips on building a healthy work environment and personal fulfillment, subscribe to our blog.

HP Business PC & Print Devices Cleaning Guidance

HP Business PC & Print Devices Cleaning Guidance
HP-Business-PC-Print-Devices-Cleaning-Guidance

We wanted to share this relevant information with our customers at this time of an unprecedented health crisis. We hope you find this information valuable, and we wish you good health.

HP is dedicated to providing customers with market-leading business solutions that help them be innovative, productive and support their well-being. With public health concerns over the SARS-CoV-2 virus and COVID-19 disease, also known as Coronavirus, spreading worldwide, HP wants customers to have the information they need to effectively clean HP devices and to assist customers in maintaining a healthy work environment.

The Centers for Disease Control and Prevention (CDC) recommends cleaning surfaces, followed by disinfection, as a best practice for the prevention of Coronavirus and other viral respiratory illnesses in households and community settings.

Cleaning Guidance:

HP Business Personal Systems & Office Imaging & Printing Systems

A CDC-recommended disinfectant that is also within HP’s cleaning guidelines is an alcohol solution consisting of 70% isopropyl alcohol and 30% water. Please follow the steps below to use the CDC recommended alcohol solution to clean high-touch, external surfaces on HP products:

1. Wear disposable gloves made of latex (or nitrile gloves if you are latex-sensitive) when cleaning and disinfecting surfaces.

2. Turn off the device and disconnect AC power (for printers, devices should be unplugged from the outlet). Remove batteries from items like wireless keyboards. Never clean a product while it is powered on or plugged in.

3. Disconnect any external devices.

4. Moisten a microfiber cloth with a mixture of 70% isopropyl alcohol / 30% water. Do not use fibrous materials, such as paper towels or toilet paper. The cloth should be moist, but not dripping wet. Isopropyl Alcohol is sold in most stores, usually in a 70% Isopropyl Alcohol / 30% Water solution. It may also be marketed as rubbing alcohol.

5. Do not spray any liquids directly onto the product.

6. Gently wipe the moistened cloth on the surfaces to be cleaned. Do not allow any moisture to drip into areas like keyboards, display panels or USB ports located on the printer control panels, as moisture entering the inside of an electronic product can cause extensive damage to the product.

7. Start with the display or printer control panel (if applicable) and end with any flexible cables, like power, keyboard and USB cables.

8. When cleaning a display screen or printer control panel, carefully wipe in one direction, moving from the top of the display to the bottom.

9. Ensure surfaces have completely air-dried before turning the device on after cleaning. No moisture should be visible on the surfaces of the product before it is powered on.

10. After disinfecting, copier/scanner glass should be cleaned again using an office glass cleaner
sprayed onto a clean rag to remove streaking. Streaking on the copier/scanner glass from the CDC recommended cleaning solution could cause copy quality defects.

11. Gloves should be discarded after each cleaning. Clean hands immediately after gloves are removed.

Cleaning-Guidance

Many common household cleaners and disinfectants can damage electronic products. Do not use any of the following chemicals or any solutions that contain them, including spray-based surface cleaners: bleach, peroxides (including hydrogen peroxide), acetone, ammonia, ethyl alcohol, methylene chloride or any petroleum-based materials, such as gasoline, paint thinner, benzene or toluene. Some disinfecting wipes containing bleach and hydrogen peroxide can be used on select Healthcare Edition products only. Wipes containing bleach and hydrogen peroxide should not be used on any other products.

FAQ for Cleaning Your HP Product

Q: How can I disinfect my HP devices to help prevent Coronavirus?

A: You can clean your HP devices by using a CDC-recommended disinfectant that is comprised of 70% isopropyl alcohol and 30% water. To use the recommended alcohol solution to clean and disinfect high-touch, external surfaces on HP products, please follow the guidelines found in this document.

Q: Can I use bleach or peroxides to disinfect my PC or Printer?

A. Some disinfecting wipes containing bleach and hydrogen peroxide can be used on select Healthcare Edition products only. Wipes containing bleach and hydrogen peroxide should not be used on any other products.

Q: Will the letters and symbols on my keyboard disappear from cleaning?

A: Some chemicals are very harsh and can damage non-HP Healthcare Edition keyboards and other surfaces. By following the steps outlined in this document to clean your device, you can reduce the risk of damaging your keyboard or other surfaces.

Q: What portions of my devices are safe to clean?

A: All external components of your PC or printer can be cleaned using the recommended solution, including ports, cables, keyboard keys, rubber, plastic, metal surfaces, displays and printer control panels. Please reference the cleaning guidelines for more information.

Q: How often can I clean my PC, keyboard, mouse, display or printer?

A: HP recommends cleaning your non-Healthcare Edition devices a maximum of 3-5 times per day. Excessive cleaning of your non-Healthcare Edition device with any cleaning solution can lead to potential wear on component.

Jacobs Gardner will continue to provide tips for keeping your surrounding clean and sanitized, and we wish our customers good health in the weeks ahead.

Put Your Health and Fitness First in the New Year

Put Your Health and Fitness First in the New Year
Health and Fitness First in the New Year

Now is the perfect time to take a few steps to prepare yourself for a strong start to the New Year (and new decade). You have a much better chance of making positive long-lasting changes when you’ve laid the groundwork ahead of time, rather than waiting until January 1.

Here are a few things you can do today to get ready for a great new year….

Reflect and assess on 2019.

What worked this year in your life? What didn’t work? What could you have done better? And what did you do really well? Sit down this week and actually put pen to paper to take a look back at the entire year to see where you need to make changes and where you need to give yourself a pat on the back. Once you’ve fully reflected and given yourself a real reality check, then you’re ready to keep an open mind and move forward armed with all the knowledge about how to tackle 2020.

Join a gym or hire a personal trainer and book your training sessions through the first two months of the year.

A great way to work on your health and fitness is by joining a gym, hiring a personal trainer or having an accountability buddy to work out with. The beautiful thing about signing on to work with a trainer is that you can actually book, block out and schedule your workouts with your trainer weeks in advance. If those workouts are already in your calendar and your trainer’s calendar before the New Year even starts, you’re much more likely to keep them and commit to them, especially with someone else keeping you in check.

Buy new workout clothes and sneakers, a new gym bag and water bottle.

Just like you want to dress for success at work, you also want to dress for success at the gym. If you’re still hiding in oversized cotton t-shirts and sweatpants that cling to your body and don’t let your sweat breathe, now’s a perfect chance for a wardrobe upgrade. Find some sweat-wicking leggings or shorts, supportive sneakers and even a gym bag that fits all the essentials, along with a big new reusable water bottle to keep with you at all times. You could even add your fitness gear to the Christmas list that you give to others, then fill in the holes based on whatever you don’t receive. Once you’ve invested in the proper attire for your workouts, you’ll be extra excited to make them happen regularly.

Remove obligations that could get in the way of your goals.

In today’s go-go-go society, we’re trained to think that the busier you are, the better off you are. But truly, that’s not the case. Before the New Year hits, we think you should take some time to review all of your current obligations, commitments and even relationships. Do they bring you joy? Do you look forward to them or dread them? Do you leave them feeling uplifted or drained? Do they support your healthy goals or hinder them? Whatever people or responsibilities are weighing on your time and emotions, consider eliminating them, if at all possible. Not only will you have more time to focus on your workouts, sleep, self-care and healthy eating, but you’ll also feel a weight lifted off your shoulders — and you can’t put a price-tag on that.

A few other honorable mentions …

Clean out your pantry and fridge of all the unhealthy and expired food you don’t want to eat.

Start stocking up on fresh produce and frozen produce to have on hand so you can have veggies at every meal.

Sign up for a healthy meal delivery service for busy weekdays, so you can be sure you’ll have a nutritious and filling meal that supports your health goals.

Write your goals down on multiple pieces of paper and paste them everywhere, including your mirror, fridge, car and desk.

Good luck!